2025 Easter Holiday Notice
The Municipality of Trent Lakes office and all transfer stations will be closed on Good Friday (April 18) and Easter Monday (April 21). Regular hours will resume on Tuesday, April 22.
As of April 14, 2025, the Municipality of Trent Lakes has officially ended its Emergency Declaration due to the ice storm in March.
A third party advertisement is an advertisement in any broadcast, print, electronic or other medium that has the purpose of promoting, supporting or opposing a candidate or a “yes” or “no” question on the ballot. This does not include advertisements by or under the direction of a candidate.
All Third Party Advertisers must register with the Clerk before they can begin advertising during an election in the Municipality of Trent Lakes. Please review the information below, our Third Party Advertisers' Information Package and the Ministry of Municipal Affairs and Housing Guide for Third Party Advertisers
An individual, corporation or trade union may register as a third party by filing the Notice of Registration – Third Party – Form 7 with the Clerk in person during regular office hours, beginning May 2, 2022 at 8:30 a.m. until 4:30 p.m. on the Friday before Voting Day - October 21, 2022. It is preferred that third party advertisers book an appointment to register by contacting the Corporate Services Department by email or phone at 705-738-3800 ext. 245.
The individual filing the Notice of Registration will be required to present proof of identity, as well as a declaration of qualification, signed by the individual or by a representative of the corporation or trade union.
What you will need for registering:
Notices of Registration are public documents and are available for inspection at the Clerk's Office.
Only the following persons and entities are eligible to file a notice of registration:
Who cannot register as a Third Party Advertiser?
Persons that are not eligible to file a notice of registration include:
All third party advertisers must be registered at the time of the advertisement. All third party advertisements must contain the following information:
The campaign period for a registered third party begins on the day their Notice of Registration is filed and ends on January 3, 2023. On this date, the registered third party's campaign is automatically closed. Registered third parties cannot accept any contributions or incur any expenses after the end of the campaign period.
If, at the end of the campaign period, a registered third party's campaign expenses are greater than their campaign incomes, their campaign will be in deficit. The registered third party may take action to extend their campaign in order to do some additional fundraising.
If a registered third party's campaign has a surplus, the registered third party must pay the surplus to the Clerk when filing their Financial Statement – Auditor's Report Third Party – Form 8
A withdrawal of registration must be done in person at the Clerk's Office. They must bring in a completed EL19 Withdrawal of Nomination/Registration Form and bring the proper proof of identity
If a registered third party advertiser files a nomination to run for office, their third party advertiser registration is deemed to be withdrawn and their advertising campaign automatically closes.
The last day for a registered third party advertiser to withdraw their registration is 4:30 p.m. on October 21, 2022. If a registered third party advertiser withdraws their registration, they must submit a Financial Statement – Auditor's Report Third Party – Form 8 showing all contributions and expenses from the day the third party was registered until the day of withdrawal. This financial statement is due by 2:00 p.m. on March 31, 2023.
Extending a third party advertising campaign
If a registered third party has a deficit at the end of the campaign period, they can extend their campaign for an additional six months to attempt to erase the deficit. To extend a campaign, a registered third party must:
A campaign period will continue until the earliest of the following:
If you're a third party advertiser, you need to submit financial statements and report campaign finances.
The Municipal Elections Act sets out a restricted period for third party advertising. This restricted period runs from May 1, 2022 to the close of voting on October 24, 2022. During this time, the third party advertising rules apply and any third party advertisement that appears must be from a registered third party.
Third party advertiser campaign finances
An individual, corporation or trade union cannot raise or spend any money on third party advertisements that will appear during an election in the Municipality of Trent Lakes until they have registered as a third party and opened a bank account exclusively for the purposes of the election campaign.
Registered third parties are responsible for keeping records of the financial activities related to their campaign and are required to keep these records until November 15, 2026, when the next council or school board takes office.
Registered third parties are responsible for filing a complete and accurate Financial Statement – Auditor's Report Third Party – Form 8 by March 31, 2023 at 2:00 p.m. The statement covers the period from the day the registered third party filed their Notice of Registration until January 3, 2023.
A registered third party must notify the Clerk, in writing, of any Court extension by 2:00 p.m. on March 31, 2023. Penalties will commence at 2:01 p.m. on March 31, 2023.
Supplementary financial statements
The final date for registered third parties who extended their campaign to file their supplementary financial statement is September 29, 2023 at 2:00 p.m. The statement covers the period from the day the registered third parties filed their Notice of Registration until June 30, 2023.
Contributions to third party advertising campaigns
Campaign contributions are any money, goods or services that are given to a registered third party for use in their campaign, including money and goods that a third party contributes to their own campaign. Registered third parties must issue a receipt for every contribution they receive. The receipt should show who made the contribution, the date, and the value of the contribution.
Contributors may contribute a total of $1,200.00 to a registered third party in relation to third party advertisements that appear during an election in the Municipality of Trent Lakes. The maximum total amount that a contributor can give to third parties registered in the Municipality of Trent Lakes is $5,000.00.
Contributions greater than $25.00 may not be made in cash. All contributions above $25.00 must be made by cheque, money order or by a method that clearly shows where the funds come from.
Registered third parties are required to inform each of their contributors of these contribution limits.
Registered third parties must provide the following information to the broadcaster or publish in writing:
Broadcasters and publishers are prohibited from running a third party advertisement unless the above information is provided.
The broadcaster or publisher of a third party advertisement is required to retain the following information for a period of four years after the date the advertisement appears:
The broadcaster or publisher must also permit the public to inspect these records during normal business hours.
Contact Us
Municipality of Trent Lakes
760 Peterborough County Road 36
Trent Lakes, ON K0M 1A0
Phone: 705-738-3800
Toll Free: 1-800-374-4009
Fax: 705-738-3801
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